HIS, RIS and PACS for hospitals and clinics
We handle HIS, RIS and PACS implementation: we help you choose a medical system, then implement and maintain it with its infrastructure. Optimed NXT is the system we implement most often. We are an official sales, implementation and service partner of Mednow for Optimed NXT, and of KAMSOFT and Radpoint (RIS and PACS). We also work with Asseco mMedica and MyDr. We migrate data, set up integrations and train staff.
When hospitals and clinics need help with a medical system
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Staff retype data between systems
When HIS, RIS, PACS and the laboratory system do not exchange data, reception staff and doctors enter the same information several times. Integrations let the data pass between systems.
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The current system no longer fits
A medical centre adds outpatient units, imaging rooms and sites, and its practice management system cannot keep up. Before you decide to switch, we compare systems and installation options.
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Data exchange with the P1 platform
Prescriptions, referrals and visit data (“medical events” under Polish rules) go to P1, Poland's national e-health platform. We set up the integration and check access before go-live.
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Nobody looks after the system after go-live
A live system needs ongoing care. After go-live, we take over its support.
Services
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Optimed NXT
We implement the HIS in the cloud or on your own server, migrate your data and train your staff.
How HIS, RIS, PACS and LIS differ
| System | What it is for |
|---|---|
| HIS (hospital information system) | The main system of a hospital or clinic: registration, medical records, the treatment process and billing with the National Health Fund (NFZ), Poland’s public health insurer. |
| RIS (radiology information system) | The imaging department’s system: study registration, scanner worklists and reports. |
| PACS (picture archiving and communication system) | The archive of diagnostic images, viewed on reporting workstations. |
| LIS (laboratory information system) | The laboratory’s system: requests, test results and sending them to HIS. |
Many hospitals and clinics run several of these systems at once. We implement them so that they exchange data with each other.
Cloud or your own server
A cloud system runs in a web browser and needs no server on site, so a stable internet connection and a reliable network matter most. A locally installed system needs a server, backups and someone to look after them. In that case, we select and configure the infrastructure together with the system.
Both options are covered in more detail in our article HIS: the basics (in Polish). Optimed NXT implementation, including data migration from your previous system, is described on our Optimed NXT page.
You can entrust us with the server, network and backups the system runs on as part of our IT support for clinics and medical centres.
What we do
- Help choosing an HIS that fits the size and profile of your hospital or clinic
- Sales, implementation and service of Optimed NXT, in the cloud or on your own server
- Sales, implementation and service of KAMSOFT systems: KS-MEDIS for hospitals, KS-SOMED, KS-PPS and SERUM for clinics, and KS-SOLAB for laboratories
- Sales, implementation and service of Radpoint RIS and PACS
- Asseco mMedica implementation and support, together with the server and backups
- MyDr setup and workstation preparation
- Data migration from your current system
- Integrations, including with the P1 platform and laboratories
- Connecting HIS with the radiology information system (RIS), picture archiving and communication system (PACS) and laboratory information system (LIS), including via HL7, the standard for exchanging medical data
- Training for doctors, reception and administration staff
- Support for medical systems after go-live
Who it is for
- You are choosing the first system for a new clinic
- Your current practice management system no longer fits and you are considering a change
- Your systems do not exchange data and staff retype it by hand
- You run a medical system on your own server and need to replace or expand it
- You have an IT department but need a team experienced in medical system implementations
HIS implementation
We configure the system for your outpatient units, imaging rooms and billing. We migrate data from your previous system as far as its export allows, and train staff remotely or on site.
- Optimed NXT in the cloud or on a local server
- KAMSOFT (KS-MEDIS, KS-SOMED, KS-PPS, SERUM): sales, implementation and service
- Asseco mMedica together with the server and backups
- MyDr setup and workstation preparation
- Training for doctors, nurses, reception and administration staff
Integrations with P1, laboratories and imaging departments
Our medical systems team configures data exchange between your HIS and the P1 platform, laboratories and diagnostic imaging departments.
- P1 integration, as far as the chosen system allows
- HL7 data exchange in Mirth Connect
- Connecting HIS with RIS, PACS and LIS, including Radpoint
- Signing electronic records through an API integration
Server and workstations for a medical system
A locally installed system needs a server, storage and backups. With a cloud system, we check the internet connection, the network and the workstations before staff start using it.
- Server and storage array selection for a local installation
- Backups of the medical system database
- Network, internet connection and workstation review before go-live
How we work
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Needs analysis
We map out your outpatient units, imaging rooms and billing arrangements, the systems you exchange data with and the number of users.
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Choosing the system and installation
We compare systems and installation options, cloud or your own server, and prepare an implementation quote.
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Preparing the infrastructure
We check the network, the internet connection and the workstations. For a local installation, we select the server and backups.
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Implementation
We configure the system, migrate data, launch the integrations and train your staff.
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Post-implementation support
After go-live, we take over support for the system on a monthly plan.
Pricing
Net prices. We will prepare an exact quote after a short conversation about your needs.
| Service | Billing model | Price | What it depends on |
|---|---|---|---|
| Optimed NXT implementation | fixed price per project (instalments at milestones) | from 10,000 PLN net / implementation | number of sites and modules, data migration from your current system, integrations (P1, laboratories), on-site training |
| Optimed NXT licence or subscription | according to the vendor's price list | individual quote | modules, number of workstations, cloud or own server |
| Medical system support after go-live | monthly plan with a set number of hours | individual quote | number of hours, work beyond the agreed hours, on-call cover, on-site visits |
| Sales, implementation and service of KAMSOFT and Radpoint systems | individual quote | individual quote | system and modules, number of workstations, data migration, integrations |
| Asseco mMedica implementation and support | fixed price per project | individual quote | number of workstations, server, data migration |
| MyDr implementation and support | according to the vendor's price list | individual quote | number of workstations (implementation billed by the manufacturer) |
Experience and partners
- In a clinic, we implemented Asseco mMedica together with a server and a storage array.
- Our medical systems team configures integrations with the P1 platform and HL7 data exchange in Mirth Connect.
- Mednow Partner
- KAMSOFT Partner
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Partner
Security and regulations
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Electronic records to published standards
Electronic medical records are kept and exchanged in line with standards published by the Minister of Health. We configure the system and its integrations so that documents are exchanged in the formats the chosen system supports.
Polish Act of 28 April 2011 on the Healthcare Information System, Article 11(1) and (1b) Legal status as of
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Prescriptions and referrals in real time
A healthcare provider (as defined in Polish law) sends prescriptions and referrals to the Medical Information System, which runs on the P1 platform, in real time. Most documents stay with the provider, and the system receives the data another provider needs to retrieve them. We set up the P1 integration when implementing the system.
Polish Act of 28 April 2011 on the Healthcare Information System, Article 11(2), (3) and (5) Legal status as of
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Completing data after a P1 outage
If the P1 platform is down, the data must be completed in the system no later than 3 days after the outage ends, not counting non-working days. If the connection problem lies with your network, internet connection or server, we diagnose and fix it as part of our system support.
Polish Act of 28 April 2011 on the Healthcare Information System, Article 11(5a) and (5b) Legal status as of
Frequently asked questions
Which HIS should we choose?
It depends on the size of your hospital or clinic, the number of outpatient units and sites, and whether you want to maintain your own server. Cloud systems such as MyDr run in a web browser and need no server on site. Asseco mMedica is usually installed locally. Optimed NXT can run in the cloud or on your own server. We help you compare the options and choose the one that fits your needs.
Will the system exchange data with the P1 platform?
Yes. During implementation, we set up the P1 integration as far as the chosen system allows. Before go-live, we check that you have all the access rights needed for the connection, so paperwork does not delay the launch.
Can you connect our HIS with the laboratory, RIS and PACS?
Yes. We configure the exchange of requests and results between your HIS and the laboratory and imaging department. When systems from different vendors have no ready-made connection, we build an HL7 integration in Mirth Connect.
Are you a partner of Mednow, KAMSOFT and Radpoint?
Yes. We are an official sales, implementation and service partner of Mednow for Optimed NXT, as well as of KAMSOFT and Radpoint. We sell licences, implement the systems and service them after go-live. Optimed NXT is the system we recommend and implement most often, but the choice depends on the needs of your hospital or clinic.
Do you help with signing electronic records?
Yes. We configure document signing in the medical system, including through an integration with a signing service via API. This lets doctors sign records without leaving the system.
How should we prepare for a system implementation?
To start, we need a list of your outpatient units, imaging rooms and billing arrangements, the number of users and the systems you exchange data with. We also check the network, the internet connection and the workstations. If the system is to run on your server, we select the server and backups before configuration.
Do you train staff?
Yes. We train doctors, nurses, reception and administration staff, remotely or on site. The number of groups and on-site sessions affect the implementation price.
See also
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Optimed NXT implementation
We implement the HIS in the cloud or on your own server, migrate your data and train your staff.
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IT support for clinics and medical centres
We look after servers, networks, backups and medical systems on a monthly plan from PLN 1,400 per month excl. VAT.
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IT for radiology and diagnostic imaging
We implement and connect HIS, RIS and PACS, and supply reporting workstations and disc publishers for diagnostic imaging departments.
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Conetso Software
Online patient booking
An application for booking appointments and scans when the HIS module is not enough.
From our blog
Optimed NXT: cloud or on-premises server? How to choose
We compare Optimed NXT Cloud with an installation on your own server. We cover server, backup and internet requirements and the questions to ask first.
Optimed NXT data migration: how switching systems works
Optimed NXT data migration from MyDr, mMedica or another system. We describe the migration stages, the rules on medical records and the pitfalls.