Optimed NXT implementation
We handle Optimed NXT implementation for hospitals and clinics. It is a web-based hospital information system (HIS) that runs in the cloud (Optimed NXT Cloud) or on your own server. Optimed NXT is now developed by Mednow. The system previously belonged to Comarch. We are an official sales, implementation and service partner of Mednow. We configure the system, migrate data and train staff, from PLN 10,000 excl. VAT.
What Optimed NXT is
Optimed NXT is a hospital information system for hospitals and clinics. It covers registration, medical records, the treatment process, finance and billing. You choose the modules you need, for example for electronic medical records (EDM in Polish regulations), online services for patients, administrative tasks and management reports.
What sets the system apart
According to the vendor, Mednow, Optimed NXT can:
- work with mobile devices and external systems
- notify users about events as they happen
- save documents automatically and back them up
- let different groups of staff complete documents independently
Features for everyday work
Summary based on the vendor’s materials:
| Area | Description |
|---|---|
| Web technology | Simple installation and updates. The system runs in a web browser on Windows, Linux and macOS, with no additional applications. |
| Accounts and permissions | Individual user accounts. You set permissions for organisational units and types of records, and extend them as departments and staff are added. |
| Data exchange standards | The vendor states support for the HL7 CDA standard and IHE profiles (XDS.b, XCA). |
| Completing records | Suggestions when filling in forms and copying data from previous visits. |
| Patient Portal | Online appointment booking and, in the extended package, payments and online questionnaires. |
| Forms and printouts | Records, forms and printouts configured for a specific hospital or clinic. |
Cloud or your own server
Optimed NXT can run in the cloud or on a server in your hospital or clinic. With Optimed NXT Cloud you need no server or server room of your own, but work in the system depends entirely on your internet connection. Your own server gives you control over your data and lets the system run on your internal network, but backups, backup power and updates are the responsibility of you or your IT company. For either option, we prepare the infrastructure: the server and backups, or the network, a backup internet connection and the workstations.
We describe the general difference between cloud-based and locally installed systems in our article HIS: the basics (in Polish). Other systems we implement are on our HIS, RIS and PACS for hospitals and clinics page.
What we do
- Analysis of your organisation: outpatient units, consulting rooms, diagnostic rooms and users
- Configuration of permissions, reference data, document templates and printouts
- Data migration from your current system, for example MyDr
- Integration with Poland's P1 e-health platform and with laboratories
- Server, backups and network or, if you choose the cloud, workstations and internet connection
- Training for doctors, nurses, reception and administration
- Support for staff at go-live and after implementation
Who it is for
- Your clinic or hospital is looking for an HIS that runs in a web browser
- Your current practice management system no longer copes as you add departments or sites
- You want to choose between the cloud and your own server and compare the costs of both
- You need one company to implement both the system and the infrastructure it runs on
How we work
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Analysis and quote
We get to know your hospital or clinic, your current system and the modules you need. We prepare a quote with a fixed price for the implementation.
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Contract and schedule
The scope of work and milestones go into the contract. You pay for the implementation in instalments, as each stage is accepted.
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Configuration and migration
We configure the system, prepare the infrastructure and migrate your data. We check the import before staff start using the system.
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Training and go-live
We train your staff remotely or on site and support them during their first days in the new system.
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Post-implementation support
On a monthly plan with a set number of hours, we handle requests, make changes and keep the system updated. On-call cover and on-site visits are agreed to suit your needs.
Pricing
Net prices. We will prepare an exact quote after a short conversation about your needs.
| Service | Billing model | Price | What it depends on |
|---|---|---|---|
| Optimed NXT implementation | fixed price per project (instalments at milestones) | from 10,000 PLN net / implementation | number of sites and modules, data migration from your current system, integrations (P1, laboratories), on-site training |
| Licence or cloud subscription | vendor's price list | individual quote | modules, number of workstations, cloud or own server |
| Post-implementation support | monthly plan with a set number of hours | individual quote | number of hours each month, work beyond those hours, on-call cover, on-site visits |
Experience
- As a Mednow partner, we work directly with the vendor's team on implementations, so anything that needs a change on the system side reaches the right people.
- We have worked with Optimed NXT since 2024, covering implementation, data migration and post-implementation support.
- Our Optimed NXT implementations include data migration from the MyDr system.
- We prepare the server, network and backups for the system ourselves, using Dell and Lenovo hardware and Veeam software, among others.
- During implementations we work in direct contact with the vendor's team, so issues that need changes on the system side reach the right people.
Frequently asked questions
How much does an Optimed NXT implementation cost?
Implementation costs from PLN 10,000 excl. VAT. We charge a fixed price, paid in instalments as each stage is accepted. The price depends on the number of sites and modules, data migration, integrations and on-site training. The licence or subscription is paid separately, according to the vendor's price list.
Can you migrate data from our current system?
Yes, we plan the data migration as part of the implementation. Its scope depends on which data can be exported from your current system. Check in advance whether your contract with the current supplier allows data export.
What computers does Optimed NXT run on?
According to the vendor, the system runs in a web browser on Windows, Linux and macOS computers and needs no additional applications. We check your workstations before implementation and point out any that need replacing.
How long does implementation take?
It depends on the size of the hospital or clinic, the number of modules and sites, data migration and how available your staff are for training. The go-live date goes into the schedule in the contract, together with time for data migration and training.
What does post-implementation support include?
A set number of hours each month for requests and changes to the system. Work beyond those hours, on-call cover (one-off or permanent 24/7) and on-site visits are agreed to suit your team.
Can patients book appointments online?
Yes. According to the vendor, the Patient Portal offers online booking and, in the extended package, payments and online questionnaires. We agree the scope of online services during the analysis.
See also
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HIS, RIS and PACS for hospitals and clinics
We select, implement and maintain HIS, RIS, PACS and LIS: Optimed NXT, KAMSOFT, Radpoint, Asseco mMedica and MyDr.
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IT support for clinics and medical centres
We look after servers, networks, backups and medical systems on a monthly plan from PLN 1,400 per month excl. VAT.
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IT hardware and software for clinics and hospitals
We select, supply, configure and service servers, computers, laptops and accessories, and deploy Microsoft 365.
From our blog
Optimed NXT: cloud or on-premises server? How to choose
We compare Optimed NXT Cloud with an installation on your own server. We cover server, backup and internet requirements and the questions to ask first.
Optimed NXT data migration: how switching systems works
Optimed NXT data migration from MyDr, mMedica or another system. We describe the migration stages, the rules on medical records and the pitfalls.